Payroll Specialist job vacancy in MedFlight – Jobs in Ohio

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We got a new job details in MedFlight & they are Hiring Candidates for Payroll Specialist

Job Details
Company Name :
Company Location :
Columbus, OH 43235
Job Position :
Payroll Specialist
Job Category :
Jobs in Ohio

Job Description :
PAYROLL SPECIALISTReports To: ControllerFLSA Status: v FT ___PT ___CasualExempt Status: ___Y v NSupervises: None*General Description* Responsible for the entire bi-weekly payroll process, from collecting and reviewing electronic timesheets to distributing accurate and timely pay stubs to all employees for both MedFlight and MedCare. Records all payroll related journal entries in the general ledger. Reviews quarterly payroll reports for accuracy and tax compliance. Oversee and/or prepares all payroll related tax documentation. Participates in the general accounting function.*Major Duties and Responsibilities*Timekeeping System Coordination

Responsible for the entire bi-weekly payroll processes for both MedFlight and MedCare. At this time, MedFlight and MedCare payrolls are processed in separate weeks meaning there is a payroll to process for one company each week.
Oversees and monitors the timesheet collection, approval and compilation process; and exports data from the automated time and attendance systems to our third-party payroll processor for payroll processing for each pay period.
Maintains accuracy, comparability and consistency of the transfer tables used to export/import payroll data from automated time and attendance systems to payroll processor, to general ledger system.
Works with the IT Department as needed to ensure any changes to automated time and attendance systems are calculating as anticipated.

Payroll Management

Reviews payroll processor summary reports for each pay period to insure accuracy and completeness.
Reviews paychecks, direct deposits, and payroll dollar transfers/deposits for each pay period to insure accuracy and timeliness.
Works with payroll processor as needed to ensure any automated time and attendance system changes or general ledger system changes are handled appropriately by payroll processor.
Reviews quarterly reports from the company’s payroll processor to insure individual pay records are accumulating properly and that all payroll tax deposits and payroll related disbursements, (group insurance, pension, workers’ compensation, etc.) are occurring on schedule and as required.

Retirement Plan

Track 401(k) retirement plan withholding, process through payroll processor.
Confirm amount of 401(k) withholding is accurately reported from payroll processor to the 401(k) service provider.
Retrieve any 401(k) withholding changes from the 401(k) service provider and enter into payroll processor system each week for MedFlight and MedCare.

Other Employee Benefits

Track and audit paid time off (PTO) and sick time balances for MedFlight and MedCare. Make adjustments as necessary in automated time and attendance systems and payroll processor systems.
Run deduction report for HSA, FSA, and other withholdings and prepare file to upload into benefit service provider systems.


Oversees preparation or prepares all required quarterly and/or semiannual federal, state and local payroll tax and information returns, including payroll withholdings, unemployment, workers’ compensation reports and pension contributions.
Reviews the accumulated individual permanent payroll records, inputs any required yearend adjustments, (third party sick pay, imputed interest, etc.).
Annually produces complete and accurate W-2s and distributes to all employees in compliance with IRS guidelines.

Customer Focus and Communication

Understands both the stated and unstated values of MedFlight. Lives up to the organization’s values at all times. Considers mission statement, vision, and values in making decisions and taking actions.
Builds good relationships and rapport with partners, supervisors and management. Treats all people with dignity and respect.
Knows and meets all of the expectations and requirements of internal and external customers. Actively seeks customers’ feedback on quality of service provided and resolves customer related issues.
Promotes good internal customer service. Receive and respond to personal visits, incoming calls, and e-mails in a prompt and professional manner.

Maintains and Enhances Skills

Possesses sufficient job skills and knowledge to perform the job in a competent manner.
Demonstrates the essential skills and knowledge in day-to-day situations. Is a continual learner, adds to knowledge and skills as job requirements evolve.
Meets all training requirements, including company education assignments.

Teamwork and Engagement

Is an effective team player who adds complementary skills and contributes valuable ideas, opinions and feedback.
Respectfully challenges ideas and shares alternate opinions but supports team decisions. Promotes cooperation and commitment within a team to achieve goals and deliverables.
Adapts approach, goals, and methods to achieve solutions and results in changing situations.
Contributes to a workplace that is free from harassment and respects individual differences.
Meets company meeting attendance requirements. Is in compliance with attendance policies.
Prepares for and coordinates the organization’s annual external pension audit.
Participates in the creation and maintenance of policies and procedures for the Accounting Department with primary responsibility for those documents related to payroll, benefits and bank reconciliation process.
CQI Quarterly Reporting.
Completes special projects, onetime reports and analyses as requested.

Safety and Security

Is knowledgeable about job safety and security responsibilities. Adheres to all workplace safety and security regulations, standards, policies, and procedures.
Demonstrates safe and secure work habits. Takes no shortcuts that increase risks. Looks for unsafe and non-secure practices in the workplace.
Promptly reports actual or potential safety or security concerns.
Protects the privacy of all Company and patient information in accordance with the Company’s privacy policies, procedures, and practices, as required by federal and state law, and in accordance with general principles of professionalism as a health care provider. May access protected health information and other patient information only to the extent that is necessary to complete job duties.

Decision and Recommendation Quality

Gathers information and others’ input to allow a thorough assessment of risks and benefits of alternative approaches in decision-making and recommendations.
Considers lessons learned from experience, differing needs, and the impact of the decision on others.
Stays focused on objectives and considers both the short-term and longer-term impact of decisions and keeps objectives in mind throughout the process.


Bachelor Degree in Accounting preferred.
Five to seven years of general accounting and payroll experience.
Experience with Microsoft Dynamics Solomon accounting software preferred.
Excellent written and verbal communication skills.
Ability to multi-task and handle multiple projects at one time.
Ability to work well with all levels of staff.
Ability to work in an unstructured, non-routine environment.
Ability to work independently with minimal direction.
Good planning and organizational skills.
Excellent computer skills.
Thorough knowledge of Microsoft Office.

Working Conditions Work is generally performed in a normal office environment with minimal exposure to noise, heat, dust, etc.
Job Type: Full-time

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